We adopted DocuSign to streamline the process of collecting signatures from academic advisors and Woody Hall offices for either a leave of absence (LOA) or withdrawal from the university.\u00a0 This process applies to traditional undergraduates<\/strong>.\u00a0 Woody Hall offices include the University Registrar, Office of Financial Aid, and Student Accounts.<\/p>\n CAPA\/ROC or graduate students should consult with their respective program directors or regional campuses to file a LOA or withdrawal; the PDF “Form Only” is also available for download: Form Only<\/a>.<\/p>\n Traditional undergraduate, you will need to have an active email, but you do not need a DocuSign account.<\/p>\n The Office of Academic Advising will initiate the process by accepting your notification (intent) to file a LOA or withdrawal (read the section(s) below that apply to you).\u00a0\u00a0 To initiate the process, select one of the following options:<\/p>\n Staff will speak with you, the student, about your decision to withdraw or take a leave of absence.\u00a0 If you decide to proceed with a leave of absence or withdrawal, we will email you a DocuSign-generated email.\u00a0 When you receive the email, follow the “student instructions” and complete the marked portions and digitally sign the form. Your digital signature initiates the process of collecting all the Woody Hall office signatures one office at a time, including your academic advisor or dean.\u00a0 You will get a copy of the completed form with all the signatures.\u00a0 Advising staff will record the LOA or withdrawal on the student record.<\/p>\n All continuing traditional undergraduates who desires to interrupt their studies and desire to return to La Verne at a later date may apply for a LOA.\u00a0 Submitting an LOA helps the university to know when you intend to leave, for what reason, and for how long.\u00a0 Knowing this information helps us to facilitate referrals as needed if financial, academic, or personal hardships are affecting continuous enrollment.\u00a0 Also, filing an LOA secures your active status, facilitating the resumption of studies at the conclusion of the LOA.\u00a0 You should read the Handbook for important details about leaving campus on a temporary basis:<\/p>\n See the DocuSign* section to initiate the intent to file a leave of absence.<\/p>\n The timing of a Leave of Absence (LOA) is important. An LOA should be considered a future-focused temporary absence. Here are some guidelines:<\/p>\n NEWLY ADMITTED FRESHMEN OR TRANSFERS<\/em><\/strong><\/p>\n If you were admitted for either the fall or spring semester and cannot start classes due to personal or other reasons, a leave of absence is not the appropriate option. Instead, you should contact the Office of Admissions by phone or email to request a deferment of your admission to the next semester. For example, if you were expected to start in the fall semester, the deferment would be for the spring. Similarly, if you were admitted to start in the spring and deferred your application, it would be deferred to the following fall semester. Admissions can be reached at admission@laverne.edu or (909) 448-4026.<\/p>\n However, if the academic term has already started and you are enrolled past the add\/drop period and find it necessary to withdraw from classes, but do not intend to withdraw from the university, then a leave of absence would be appropriate (see the timing of a leave of absence section above).<\/p>\n A traditional undergraduate who wishes to withdraw from the University permanently must file an intent to withdraw.\u00a0 See the DocuSign* section above to initiate the intent to withdraw.<\/strong><\/p>\n Graduate or CAPA\/ROC students should contact their academic advisors or CAPA\/ROC offices to initiate the process to withdraw.<\/p>\n NEWLY ADMITTED FRESHMEN OR TRANSFERS<\/p>\n If you were admitted for either the fall or spring semester and wish to withdraw your application, and the academic term has not yet started, then a leave of absence is not the appropriate option. Instead, you should contact the Office of Admissions by phone or email to notify them of your intent to withdraw your application for admission. In other words, you are requesting to rescind your admission offer. Admissions can be reached at admission@laverne.edu or (909) 448-4026.<\/p>\n However, if you remained enrolled past the add\/drop period and find it necessary to withdraw from classes and withdraw from the university, then filing a withdrawal intent (on the LOA\/WD form) is appropriate. If you feel that a drop from classes is merited, you can appeal to the Undergraduate Academic Appeals Committee, here<\/a> (as a separate process).<\/p>\n If you fail to officially drop or withdraw from classes and abandon your courses, you risk receiving failing grades. La Verne does not automatically drop or withdraw you from courses you are not attending.<\/p>\n If you drop or withdraw from classes, you may be asked to vacate university housing.<\/p>\n You cannot be on a leave of absence and be enrolled in courses at La Verne. These statuses are mutually exclusive at La Verne. If you leave is for financial reasons, the answer is a bit more nuanced. Below are two key Q&A’s on this topic.<\/p>\n Q:<\/strong> Can I take courses at 春色视频 while also being on a leave of absence?<\/p>\n A:<\/strong> No, you cannot be on a leave of absence and be enrolled in courses at La Verne. These statuses are mutually exclusive. If you find it necessary to take a leave of absence, you are signaling that you cannot take courses simultaneously for the extenuating circumstances you marked on the leave of absence form you filed with us.<\/p>\n —<\/p>\n Q:<\/strong> OK, I’m clear I cannot take courses at 春色视频 while simultaneously being on a leave of absence. However, can I take courses at another college while I am on a leave of absence from 春色视频?<\/p>\n A:<\/strong>\u00a0You’re correct\u2014you cannot take courses at 春色视频 while on a leave of absence. As for enrolling at another college during that time, it\u2019s generally not recommended. Doing so could conflict with the intent behind taking a leave from 春色视频\u2014unless your leave was specifically for financial reasons.<\/span><\/p>\n If finances are your primary concern, part-time enrollment at another institution without<\/em> the use of financial aid may be a reasonable option. However, enrolling full-time and accepting financial aid at another school can create complications. The National Student Clearinghouse tracks enrollment, and discrepancies\u2014such as being listed as on leave at 春色视频 but enrolled full-time elsewhere\u2014may trigger inquiries from loan providers and institutions. In such cases, 春色视频 may be required to update your status with La Verne which may result in terminating your active student status with La Verne. If your active student status is terminated at La Verne, you may be required to reapply for admission if you wish to return.<\/span><\/p>\n To minimize issues, we recommend that if you do choose to take courses elsewhere during your leave, that you keep your enrollment part-time and refrain from accepting financial aid at the other institution.<\/span><\/p>\n If you leave the University on a LOA or permanently through withdrawal, you should ensure that all financial balances are cleared, all library books are returned, and all holds are removed.\u00a0 Failure to clear your account of all these items may result in restrictions to some academic records or the right to registration in courses in future academic terms.\u00a0 Also, if you fail to clear financial balances, you may be subject to collection proceedings.<\/p>\n Avoid delays in finalizing your LOA or withdrawal.\u00a0 The Office of Financial Aid will not sign the LOA\/withdrawal document until you have completed your financial aid exit counseling online.<\/p>\n If you received (accepted) any federal loans, you must complete financial aid exit counseling<\/em>.\u00a0 Visit the exit counseling website (https:\/\/studentaid.gov\/exit-counseling\/<\/a>) to complete the process.<\/p>\nDocuSign Instructions (Traditional Undergraduates Only)<\/h5>\n
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Leave of Absence from the University<\/h3>\n
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Withdrawal from the University<\/h3>\n
Withdrawing or Dropping Courses\u00a0 (All LOA and Withdrawn Students)<\/h3>\n
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Enrollment at Another College\/University While on Leave<\/h3>\n
FAQ<\/h3>\n
Clearing All Holds (All LOA and Withdrawn Students)<\/h3>\n
Financial Aid Recipients (All LOA and Withdrawn Students)<\/h3>\n